Document Scanning

Are you part of an organization in South Florida that is looking for a document scanning company? If so, your search is over. Generation Imaging can digitize various document scanning projects from paper and photo sizes from 3”x 5” (small format) 8.5 x 11 A-Size documents to Plat Maps to 42”x 180” (large format).

Storing large quantities of documents on premises contributes to the overall fire risk, and  it is advisable to get them digitally scanned. This makes accessing files easier anyway. If offices arespread around a geographical area, or if you run a mobile business, imaged documents can be accessed by anyone in a company viaonline system or by transferring documents as required to people in a company as and when required.

Document scanning solutions will be more widely used service as time goes on, as they reduce the office storage space needed, and saves time and money.

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Have you ever considered office document scanning or document scanning software? If your office has never had the time for paperless solutions or if you are worried about the complexity of document scanning services or the cost of document scanning, there is no need to worry now.

Generation Imaging focuses on understanding your business or organization’s current state and will clearly identify your objectives and technology requirements that a document scanning solutions must meet. Document scanning in Florida may be crowded, but Generation Imaging’s experienced technical and business analysis team members are committed to working with you and your staff to listen to your objectives, challenges and needs. If you are unsure of which imaging format you need or how you need your electronic documents named or indexed- Generation Imaging has the technical know how and patience to assist you in producing an ideal end-product.

Based on your organization’s size and industry, Generation imaging can custom make your document scanning conversion to fit your requirements.

Unlike other document scanning companies in Florida, Generation Imaging doesn’t use the one-size-fits-all philosophy to sell you a document scanning system or document scanning software that you will never use.  Generation Imaging’s methodologies use an implementation processes to select the right option that works for you.

CPA offices of all sizes can benefit from a paperless work flow office. Many large and some medium size CPA offices have adopted some type of imaging process, but many have not. This is more apparent for the medium to small size offices.

So why have the larger firms gone paperless and not the smaller ones?

The benefits are many for all firms.  From a cleaner, more organized process, to cost savings and better service, Document Scanning solutions should be an easy decision for all. Yet many firms stay with traditional systems that they simply fill comfortable with.

The answer may lie in how comfortable people do get with their current system as well as the reluctance in trying something new.

It is safe to assume that everyone can understand the benefits of Document scanning but to help make the transition,  it may require an expert in Document Scanning,  Document Solutions, Document Scanning Equipment and Office software and equipment networking. A professional with all these skills can set all the required components, including all the essential software, scanners and printers. Equally important, a Document Scanning professional should also provide the necessary training to assure that everyone in the firm is capable of performing all the necessary functions of their job.

It does not stop here.  A professional Document Scanning service provider needs to be available for support even after the system has been completely set up and is working well.   A fear that is shared by many CPA firms is that help may not come quick enough when needed.

There are generally three main parts to a Document Conversion system. The first one is often the Back File Conversion of existing customer files.  This process is usually perform by the Document Scanning firm using highly efficient equipment.

The second stage of the Document Conversion Process involves setting up all the required Hardware and Document Handling Software.  The Document Scanning Provider needs to consider the CPA Firm’s requirements and needs when considering the proper Document scanning Solution for the client.  For example, some firms will need to be equipped with their own Document Scanning Equipment to scan incoming documents on an as-need basis. Other firms will prefer that the Document Scanning professional continue to provide the Document Scanning services on an on-going basis.  In this case, the firm may not need to invest in scanning equipment.  Other significant considerations is the Document Handling software required.  Some CPA firms may make this decision based on personal or organizational preference.

The third stage involves the ongoing service and support.  At times, a CPA firm makes the decision to go paperless base on the assurance that a professional Document Scanning firm will guarantee  this ongoing support after the initial document conversion.